Sept 30 - Oct 1 2023
Puget Sound Pagan Pride 2023
Participant Guidelines
It is vital that you read and accept the guidelines before filling out the application.
Puget Sound Pagan Pride reserves the right to adjust the number of providers for any good, service, performance, or presentation based on time and space considerations.
These are the combined guidelines for educational (workshops, panels, presentations, informational, crafts), vendors, readers, and ceremonies. Your application should include enough specifics of your performance, presentation, or products that we can review effectively.
Please Take Note:
Vendors (including readers): list all types of products that will be sold or services that will be offered.
Vendors are those individuals, businesses, or groups selling tangible goods or services. This includes those who sell goods or services on a per-donation basis.
Altar Education Walk: This year, we plan on having an Altar Education Walk, similar to museum displays, to highlight differences between practices. This adds another element of education to the entire event and shows a broader perspective on this holiday with its practices. We encourage all who plan on doing an info booth to consider participating in the Altar Education Walk instead. Please have someone available to speak about your traditions and the display.
**Participation in the Altar Education Walk is Free.
Altars in the Altar Education Walk are reserved for an individual, group, or non-profit organization that wishes to have information or educational material available for people to pick up. A small collection container can be placed to collect donations, but no item or service may be provided in exchange for a donation, nor may readings be performed for free.
Information Tables: Information tables are for those groups that wish to share notices of events, gatherings, and other local-related information and who do not desire to participate in the Altar Education Walk. That said, we are encouraging all groups that would like to explain more about their tradition to participate in the Altar Education Walk, putting them all together with consistent display. Recycling, composting, and other nature-based information tabling are greatly appreciated.
Puget Sound Pagan Pride reserves the right to limit the number of or decline any group.
Presenters: Please include a brief outline of your discussion and workshop and any expected costs to the attendees for supplies.
All Vendors, Presenters, Informational Booth, Altar Education Walk, and Art Gallery Participants are required to donate an item (store merchandise, gift certificate, massage, reading, etc.) with a minimum value of $15.00. These donations will be collected and will be used as part of our raffle to raise funds and support Pagan Pride activities both at the event and throughout the year. You will be issued a tax receipt for your donation.
No alcohol, drugs, or drug paraphernalia may be sold, displayed, or involved in a performance or presentation.
This is a family-oriented event. Adult-themed (i.e., overly sexual or displaying nudity) items, performances, or presentations are not allowed without the written permission of PSPP.
No open flames allowed, no Burning of Incense, and please be respectful of allergies and highly scented items.
VENDOR PROCESS
An application is submitted using the link at the bottom of this page and reviewed to verify that it meets our guidelines and maintains the level of diversity our attendees have come to expect.
Please note: Priority selection/placement will be offered to returning vendors.
Once your application is reviewed and accepted, we will send you a PayPal invoice detailing your charges.
If you do not pay the invoice within four days, please get in touch with the PSPP vending coordinator before making your payment. Space availability and pricing are subject to change.
As soon as we receive payment, you will receive an email to make your booth placement selection. The spots are assigned based on when we receive the email response. Due to inevitable booth request overlap, please submit your three preferred choices.
Please note: Priority selection/placement will be offered to returning vendors.
If you do not respond to the follow-up email with your preferred choices within three days, a space will be assigned to you by PSPP.
PSPP does not offer refunds. Any deposit made is forfeited if payment is not completed in the allotted time.
VENDOR GUIDELINES
Franchise resellers (Mary Kay, Scentsy, Partylite, etc.) are not allowed.
There will be No Charge for the use of Tables and Chairs; Please indicate on the Application form how many you will need.
You will be given an opportunity to select your booth location after you have paid for your registration. Please refer to the above-stated information in the “VENDOR PROCESS” section. Booths may be switched once assigned, with permission of all involved parties and with the approval of PSPP.
A single vendor booth measures a 6’ table or 10’x10’. Vendors may purchase more than one booth space but must fill any space purchased. There will not be space available behind or beside booths for extra storage; please plan accordingly.
Up to two vendors (commercial, business, or reader) are allowed per booth space. If two vendors share a booth, please include both business names on the application.
Set up will be Saturday morning from 7 - 10 AM. Tear down can start at 4 PM on Sunday.
All booth-holders are expected to be set up and on-site by 10 AM on Saturday and Sunday and must be packed up and off-site by 7 PM on Sunday.
Event hours are from 10 AM - 5 PM Saturday and Sunday, September 30th - October 1, 2023.
You are responsible for setting up, tearing down, and maintaining your booth and booth area. Volunteers may not be available to help, so please be prepared to carry and set-up/take down your booths. It’s recommended that you bring your hand carts/trucks, as carts may or may not be available on site.
The LaQuinta parking lot (Free!) opens directly on the same floor as the merchant space.
All merchandise must fit within the assigned area; distribution, layout, or handing of any items outside the area is not permitted. Vendors may pass out flyers, advertisements, etc.
Ceremony/Performer/Presenter
GUIDELINES
No minor may participate in a ceremony or entertainment act without prior written or verbal consent from the minor’s parent(s) or legal guardian(s).
All performers/presenters should report to the entertainment volunteer an hour before the scheduled performance time to receive directions for unloading, verify equipment setup, etc.
You are responsible for providing, setting up, and tearing down your equipment.
There will be an information table where you may leave business cards, handouts, etc., for the public.
Presentation/Workshop
GUIDELINES
You can teach practices/beliefs from any path in a workshop, class, panel discussion, and/or lecture. Examples include African-Diaspora (Hoodoo / Voodoo), Asatru-Heathen, Celtic-Druid, Ceremonial, Discordianism-Chaos, Divination, Ecology/Sustainability, Egyptian/ Kemetic, Faerie-Feri, Goddess Spiceremonyity, Hellenic- Roman, Paganism, Wicca, Left Hand Path Workings, Shamanic-Ancestral, Naturalistic/ Humanistic, etc.
Negative or superlative comparisons of paths should be avoided. Positive examples are welcome. Examples
This path is better for the spirit - Not accepted.
This path respects animals; that path respects nature - Accepted
To host an arts and crafts activity, the following info is needed:
The topic, the name of the activity, and the age group of the activity (3-7, 5-12, teen, general/adult)
A brief description, including cautionary considerations (fragrance, sound, other sensory, use of scissors or sharp objects, list of allergens/skin irritants that could be associated, such as herbs, oils, etc.)
Please note: Children under 13 must be accompanied by an adult.
Additionally, all participants should be instructed to sign a release of liability waiver.
The length of the presentations ranges from 60 minutes to 90 minutes. You can choose how long you need and will need to specify on your application. Presenters may not attempt to sell a product or service during the presentation, though they are welcome to hand out business cards/information to attendees and/or direct them to a vendor booth. You are able to request money for supplies for crafts. This must be indicated on the application.
Chairs for the audience will be provided. Please detail any additional needs on your application.
We are pleased this year to be able to offer a projector in the classrooms. You must supply your computer.
There will be an information table where you may place business cards, handouts, etc., for the public.
All Presenters are required to report to the entertainment volunteer an hour before the scheduled performance time to receive directions for unloading, verify equipment setup, etc.
Tables and chairs will be set up prior to your presentation. You are responsible for setting up and tearing down all other materials and equipment used for the workshop.
Topics and Ideas for workshops
Minors [are encouraged!] will be allowed to teach with the support of an adult, and we will offer many kids activities throughout the day.
We are encouraging you to teach and do ceremonies during your workshops. If you have written a book and want to present it, here is your chance. (Books can be sold during your scheduled workshop time.)
If you want to lead a craft project, such as fairy rings, wands, or anything kids or adults would be interested in, we want you. (You may collect a small amount of money for supplies only).
Teach 101/102 level classes, such as Paganism, Kitchen witchery, Herbalism, the basics about your topic, etc. Our goal is to educate the public and help newly motivated humans find their place on all the enchanting paths.
LaQuinta
1425 E 27th St, Tacoma, WA 98421
Home of Pagan Pride 2023
We are pleased to announce that all vendor spaces for 2023 are filled. If you wish to be put on the waiting list, please email president.pspp@gmail.com
Vendor or Reader Application
Presenter Application
We are pleased to announce that all Info or Altar spaces for 2023 are filled. If you wish to be put on the waiting list, please email president.pspp@gmail.com
Info OR Altar Education Walk Application
We need volunteers! Click Here